These activities will be the template for the Production cutover plan - so please update with any activities that are required for the Sandbox and Production migrations.
| ID | Task | Assigned To | Status | Start Date | Due Date | Notes |
|---|---|---|---|---|---|---|
| Identify Proxy List | Teresa | Complete | Send list of testers that should be able to Proxy in SBX (for Regression test) to Kelli. | |||
| 1 | Update WD Extend Domain: Add Implementers - in Production | Litao | Complete | Security Request (securityRequest_drlmkt) Litao to add Implementers to the "Workday Extend" security domain in UVA3. Alternatively, this can be adding users to the "WD_XTND_SG" security group for Production. | ||
| 1.1 | Add All User to "WQL for Extend" security domain | Litao/Kelli | Complete | |||
| 1.1 | Create Data Steward Security Groups in Prod | Matt | Complete | 11/1 | 11/4 | |
| Create Role Assignee EIB | Matt | n/a | contingent on data steward security groups in prod | |||
| 1.1 | Promote Extend Application to Production/SBX | Litao | Complete | Update url links in scripts (linkRoute.script). | ||
| Update Security Group Reference ids in Production. | Matt | Complete | 11/1 | 11/4 | ||
| Add Data Steward groups to Personal Data Other IDs domain, view only - PROD | Matt/Kelli | Complete | 11/1 | 11/4 | Needed to see Computing ID. | |
| 1.2 | update segmented security. | Kelli | n/a | A new segmented group to give users the ability to view the bp details about UBI or DI only. | ||
| 1.1 | Provide access to Production/SBX | Kelli/Venkat | Complete | |||
| Apply permissions and Users to Disposition Lists - in Production/SBX | Matt | Complete | 11/1 | 11/4 | Dependent on Security Group activities above. | |
| 1.1 | Add assignees to Data Steward Security Groups in Production/SBX (via EIB) | Matt | n/a | Dependent on Creation of Security groups and the Reference IDs. Kelli to add to prod before SBX refresh. | ||
| 1.2 | Documents for Doc Distribution steps | Not Needed | n/a | The BP needs this (a prereq for the bp) | ||
| 1.2 | Custom Tasks | Litao | Complete | 11/1 | 11/4 | Do only in SBX and only do in Production when going live |
| 3 | Setup ISU for Orchestration in Production/SBX | Litao | Complete | ISU Name - same as SIS (adding to some domains) | ||
| 3 | Setup External Client Cred Store | Litao | Complete | Depends on ISU for Orchestration (some new setup) | ||
| 4 | Custom Dashboards (Admin Requests and My Requests) in SBX | Matt | Complete | 11/1 | 11/4 | Dependent on Custom Tasks. Create the tab for users, create worklet for users. |
| 4 | Migrate Report to Production | Sri & Litao | n/a | |||
| Migrate Role Request Changes Report and setup daily report schedule | Litao | n/a | ||||
| 4 | Confirm Report Ownership to ISU | Sri & Litao | n/a | |||
| Add Roles to Production | Litao | Complete | Litao will schedule office hours to complete this. | |||
| 1.2 | Calculated fields in SBX | Litao | Complete | After groups are created. Will use OX and should take approx an hour. | ||
| 1.2 | Condition rules (BP step conditions) in Prod | Matt | Complete | 11/1 | 11/4 | After groups are created |
| 2 | Smoke Test Config in SBX | Matt | Complete | |||
| 2 | Smoke Test Extend in SBX | Litao | Complete | |||
| Make the Custom Dashboards avail in SBX | Matt | Complete | 11/1 | 11/4 | ||
| 4 | Verify/Update Proxy and Security | Kelli | Complete | |||
| 5 | Unhide the sFTP details to the Announcements page in SBX | Kelli | n/a | |||
| 5 | Confirm Smoke Test complete - Ready for UVA Validation | Litao & Matt | Complete | |||
| 5 | Regression Test in SBX | J | Complete | Identify what is needed - will need an exemption due to ABO migration timing. Note: ResearchUVA to be pushed back 1 week to allow for reconfiguration. Additional testing needed then. | ||
| Send Test transaction in Prod | Team | Complete | 11/7 | During team call on Go-live | ||
| Validate Website links are valid (if applicable) | Kelli | Complete | 11/7 | |||
| 6 | Configure Custom Task and Dashboard in Production | Matt | Complete | 11/1 | 11/7 | Kelli and Matt to write down the steps:
|
| 6 | Activate Announcements with instructions on Updating your Desktop. | Kelli | n/a | 11/7 | Note: Communications already sent/scheduled outside of Workday itself | |
| 6 | Announce sFTP App is live | Teresa | Not Started | 11/7 | Wait until the Disposition call at noon ET. | |
| Post Announcement on ITS Website | Teresa | Not Started | Announcement includes the Data Stewards | |||
| e-Sharp closes for new requests | Teresa | n/a | New requests will not be allowed after 5pm. In Progress requests will complete in e-Sharp. Note: In flight requests will remain in e-Sharp until they are completed. |