These activities will be the template for the Production cutover plan - so please update with any activities that are required for the Sandbox and Production migrations.


IDTaskAssigned ToStatusStart DateDue DateNotes

Identify Proxy ListTeresaComplete

Send list of testers that should be able to Proxy in SBX (for Regression test) to Kelli.

1Update WD Extend Domain: Add Implementers - in ProductionLitaoComplete

Security Request (securityRequest_drlmkt)

Litao to add Implementers to the "Workday Extend" security domain in UVA3. Alternatively, this can be adding users to the "WD_XTND_SG" security group for Production.

1.1Add All User to "WQL for Extend" security domainLitao/KelliComplete


1.1Create Data Steward Security Groups in ProdMattComplete11/111/4



Create Role Assignee EIBMattn/a

contingent on data steward security groups in prod
1.1Promote Extend Application to Production/SBXLitaoComplete

Update url links in scripts (linkRoute.script).


Update Security Group Reference ids in Production.MattComplete11/111/4



Add Data Steward groups to Personal Data Other IDs domain, view only - PRODMatt/KelliComplete11/111/4Needed to see Computing ID.
1.2update segmented security.  Kellin/a

A new segmented group to give users the ability to view the bp details about UBI or DI only.

1.1Provide access to Production/SBXKelli/VenkatComplete



Apply permissions and Users to Disposition Lists - in Production/SBXMattComplete11/111/4

Dependent on Security Group activities above.

1.1Add assignees to Data Steward Security Groups in Production/SBX (via EIB)Mattn/a

Dependent on Creation of Security groups and the Reference IDs. Kelli to add to prod before SBX refresh.

1.2Documents for Doc Distribution stepsNot Neededn/a

The BP needs this (a prereq for the bp)

1.2Custom TasksLitaoComplete11/111/4

Do only in SBX and only do in Production when going live

3Setup ISU for Orchestration in Production/SBXLitaoComplete

ISU Name - same as SIS (adding to some domains)
3Setup External Client Cred StoreLitaoComplete

Depends on ISU for Orchestration (some new setup)
4Custom Dashboards (Admin Requests and My Requests) in SBXMattComplete11/111/4

Dependent on Custom Tasks.

Create the tab for users, create worklet for users.

4Migrate Report to ProductionSri & Litaon/a



Migrate Role Request Changes Report and setup daily report scheduleLitaon/a


4Confirm Report Ownership to ISUSri & Litaon/a



Add Roles to Production

Litao

Complete

Litao will schedule office hours to complete this.

1.2Calculated fields in SBX

Litao

Complete

After groups are created.  Will use OX and should take approx an hour.

1.2Condition rules (BP step conditions) in Prod

Matt

Complete11/111/4

After groups are created

2Smoke Test Config in SBXMattComplete


2Smoke Test Extend in SBXLitaoComplete



Make the Custom Dashboards avail in SBXMattComplete11/111/4
4Verify/Update Proxy and SecurityKelliComplete


5Unhide the sFTP details to the Announcements page in SBXKellin/a


5Confirm Smoke Test complete - Ready for UVA ValidationLitao & MattComplete


5Regression Test in SBX

J

Complete

Identify what is needed - will need an exemption due to ABO migration timing.

Note: ResearchUVA to be pushed back 1 week to allow for reconfiguration. Additional testing needed then.


Send Test transaction in Prod

Team


Complete11/7
During team call on Go-live

Validate Website links are valid (if applicable)KelliComplete11/7

6Configure Custom Task and Dashboard in ProductionMattComplete11/111/7

Kelli and Matt to write down the steps:

  • Add the Worklet as Required.
  • Update condition rule on tab on Content page of Custom Page for System Access Requests (so it becomes visible)
6Activate Announcements with instructions on Updating your Desktop.Kellin/a11/7

Note: Communications already sent/scheduled outside of Workday itself

6Announce sFTP App is liveTeresaNot Started11/7

Wait until the Disposition call at noon ET.


Post Announcement on ITS Website 

Teresa

Not Started

Announcement includes the Data Stewards

e-Sharp closes for new requestsTeresan/a

New requests will not be allowed after 5pm.

In Progress requests will complete in e-Sharp.

Note: In flight requests will remain in e-Sharp until they are completed.

  • No labels