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(make group procurement log with google spreadsheet)

No more than $1000 per month for the group (all expenses are reviewer after each month)

Step to order:

  1. Download the order form: order_form
  2. Fill the order form
  3. To be on the list to order things one must send mail to: phys-stockroom-request@virginia.edu
  4. Then you can send your order to: phys-stockroom@virginia.edu
  5. Once the order is approved, Fill the Monthly-Procurement (Shipping also considered as procurement) here:  Monthly Accounting
  6. Upload the the purchase-order form in Group Drop-Box  here: dropbox_purchase_order

SHIPPING PROTOCOL

  1. Make an inventory list that you want to ship here: Fermilab Shipping
  2. Ask Dawn Shiflet for the shipping form (dbs5s@virginia.edu)
  3. Fill the shipping form:
    a. Measure the dimensions
    b. Measure the weight (available in the loading dock)
    c. Unless there is special request, use the normal shipping (2 days FedEx)
    d. Ask Donal about the insurance. It depends on the value of the equipment shipped

  4. Fill the expense in Monthly-Procurement: Monthly Accounting

    a. Put the tracking number in the description column
  5. Upload the shipping form in the Group DropBox : Dropbox_shipping_form

 

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