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These activities will be the template for the Production cutover plan - so please update with any activities that are required for the Sandbox and Production migrations.
| ID | Task | Assigned To | FST Status | HCM Status | Start Date | Due Date | Notes |
|---|---|---|---|---|---|---|---|
| Identify Proxy List | Teresa | Not Started | Not Started | Send list of testers that should be able to Proxy in SBX (for Regression test) to Kelli. | |||
| Provide access to Production/SBX | Kelli/Venkat | Complete | Complete | Monday, June 27 | Friday, July 1 | Matt and Litao confirmed prod access on 6/15 | |
| Create Data Steward/MBU Approver Security Groups in Prod | Kelli/Matt | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | Could begin earlier if testing signoff is before 7/5 | |
| Create Role Assignee EIB | Matt | Complete | n/a | contingent on data steward security groups in prod | |||
| Promote Extend Application to Production/SBX | Litao | Not Started | Not Started | Thursday, June 30 | |||
| Update Security Group Reference ids in Production. | Kelli/Matt | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | Confirm for SBX/Prod | |
| Add Data Steward groups to Personal Data Other IDs domain, view only - PROD | Matt/Kelli | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | Needed to see Computing ID. | |
| Kelli to update segmented security. | Kelli | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | A new segmented group to give users the ability to view the bp details. | |
| Apply permissions and Users to Disposition Lists - in Production/SBX | Kelli/Matt | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | Dependent on Security Group activities above. Disposition Dashboard | |
| Add assignees to Data Steward/MBU Approver Security Groups in Production/SBX (via EIB) | Matt | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | Dependent on Creation of Security groups and the Reference IDs. Kelli to add to prod before SBX refresh. | |
| Custom Tasks | Litao | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | Do only in SBX and only do in Production when going live | |
| Setup External Client Cred Store | Kelli | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | ||
| Custom Dashboards (Admin Requests and My Requests) in SBX | Kelli/Matt | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | Dependent on Custom Tasks. Create the tab for users, create worklet for users. Kelli will set in Prod and hide. | |
| Migrate Integration to Production | Sri & Litao | Not Started | Not Started | TBD | TBD | Dependent on INT - timing TBD | |
| Confirm Report Ownership to ISU (Integration) | Sri & Litao | Not Started | Not Started | TBD | TBD | Dependent on INT - timing TBD | |
| XX | Change Role names in Production | Kelli | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | |
| Calculated fields | Litao (Extend pages) & Matt (BP) | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | After groups are created. Will use OX and should take approx an hour. | |
| Condition rules (BP step conditions) | Matt | Not Started | Not Started | Tuesday, July 5 | Friday, July 8 | After groups are created | |
| SBX Refresh from Prod | Workday | Not Started | Friday, July 8 | ||||
| Smoke Test Config in SBX | Matt | Not Started | Not Started | July 11 | July 22 | ||
| Smoke Test Extend in SBX | Litao | Not Started | Not Started | July 11 | July 22 | ||
| Make the Custom Dashboards avail in SBX | Kelli | Not Started | Not Started | July 11 | |||
| Verify/Update Proxy and Security for HCM/FST Teams | Kelli | Not Started | Not Started | July 11 | |||
| Unhide the details to the Announcements page in SBX | Kelli | Not Started | Not Started | July 11 | |||
| Confirm Smoke Test complete - Ready for UVA Validation | Litao & Matt | Not Started | Not Started | July 12 | Litao and Matt to notify: Kelli, Teresa, Crystal, Sue, Nicole | ||
| Regression Test in SBX | FST & HCM Team | Not Started | Not Started | July 12 | July 22 | FST: Crystal, Sue, Nicole HCM: Kelli, Teresa | |
| SBX Refresh from Prod | Workday | Not Started | Friday, July 15 | ||||
| SBX Steps - insert | |||||||
| HCM & FST: Send Test transaction in Prod | Team | Not Started | Not Started | Thursday July 21 | During team call | ||
| Configure Custom Task and Dashboard in Production | Kelli/Matt | Not Started | Not Started | Sunday, July 24 | Kelli and Matt to write down the steps:
| ||
| Validate Website links are valid (if applicable) | Kelli | Not Started | Not Started | Monday July 25 | |||
| Activate Announcements with instructions on Updating your Desktop. | Kelli | Not Started | Not Started | Monday, July 25 | |||
| Send Test transaction (during 9am checkin) | HCM: Kelli FST: Sue | Not Started | Not Started | Monday, July 25 | Identify any approvers | ||
| Project Team Check-in | Teresa/Leslie | Not Started | Not Started | Monday, July 25 | Schedule check-in at 9am ET. (team call) | ||
| Announce App is live | Teresa | Not Started | Not Started | Monday, July 25 | Wait until the Disposition call at noon ET. | ||
| Post Announcement on ITS Website | Teresa | Not Started | Not Started | Monday, July 25 | Monday, July 25 | Announcement includes the Data Stewards | |
| e-Sharp closes for new FST requests | Teresa | Not Started | n/a | Monday, July 25 | New requests will not be allowed after 5pm. In Progress requests will complete in e-Sharp. Note: In flight requests will remain in e-Sharp until they are completed. | ||
| Send email to Stakeholders on go-live day | FST: Sue HCM: Amanda | Not Started | Not Started | Monday, July 25 |