These activities will be the template for the Production cutover plan - so please update with any activities that are required for the Sandbox and Production migrations.
Steps for Interim period:
- HCM Role Assignments complete by 6/29. Kelli to validate
- 7/6 - Kelli will 'Maintain Roles' in HCM RBA to remove Department and Department Hierarchy.
- Integration will not be ready on 7/25 - manual beginning 7/25
- Refresh UVA3 -
- UVA7 scheduled for 7/4 - Bo could do some development for ResearchUVA.
- 8/13 - Refresh UVA3
| Task | Assigned To | FST Status | HCM Status | Start Date | Due Date | Notes |
|---|---|---|---|---|---|---|
| Identify Proxy List | Teresa | Complete | Complete | Send list of testers that should be able to Proxy in SBX (for Regression test) to Kelli. | ||
| Provide access to Production/SBX | Kelli/Venkat | Complete | Complete | Monday, June 27 | Friday, July 1 | Matt and Litao confirmed prod access on 6/15 |
| Create Data Steward/MBU Approver Security Groups in Prod | Matt | Complete | Complete | Tuesday, July 5 | Friday, July 8 | |
| Create Role Assignee EIB | Matt | Complete | n/a | contingent on data steward security groups in prod | ||
| Promote Extend Application to Production/SBX | Litao | Complete | Complete | Thursday, June 30 | ||
| Copy Test scenarios to Regression Test Scenarios in TAPP | Leslie | Complete | Complete | July 6 | July 8 | Teresa to add scenarios - and then ready for copy. |
| Update Security Group Reference ids in Production. | Matt | complete | complete | Tuesday, July 5 | Friday, July 8 | Confirm for SBX/Prod |
| Add Data Steward groups to Personal Data Other IDs domain, view only - PROD | Matt | Complete | Complete | Tuesday, July 5 | Friday, July 8 | Needed to see Computing ID. Complete in SBX - needs to be done in Prod. Matt's 7/23 update - confirmed all data steward (and MBU approver) security groups have view access on Person Data: Other IDs |
| Update segmented security | Matt | TBD | TBD | Tuesday, July 5 | Friday, July 8 | A new segmented group to give users the ability to view the bp details. Matt to confirm whether this is needed. 7/7 - this may not be needed; BP segment domain to run reports; potentional use case for HR and Finance admins |
| Apply permissions and Users to Disposition Lists - in Production/SBX | Matt | Complete | Complete | Tuesday, July 5 | Friday, July 8 | Dependent on Security Group activities above. Disposition Dashboard Matt 7/24 update: complete in Production |
| Add assignees to Data Steward/MBU Approver Security Groups in Production/SBX (via EIB) | Matt | Complete | Complete | Tuesday, July 5 | Friday, July 8 | Dependent on Creation of Security groups and the Reference IDs. Kelli to add to prod before SBX refresh. |
| Custom Tasks | Litao | Complete | Complete | Tuesday, July 5 | Friday, July 8 | Do only in SBX and only do in Production when going live |
| Setup External Client Cred Store | Litao | Complete | Complete | Tuesday, July 5 | Friday, July 8 | Litao can help |
| Change Role names in Production | Kelli | Complete | Complete | Tuesday, July 5 | Friday, July 8 |
|
| Calculated fields | Litao (Extend pages) & Matt (BP) | Complete | Complete | Tuesday, July 5 | Friday, July 8 | After groups are created. Will use OX and should take approx an hour. |
| Condition rules (BP step conditions) | Matt | Complete | Complete | Tuesday, July 5 | Friday, July 8 | After groups are created |
| SBX Refresh from Prod | Workday | Complete | Friday, July 8 | |||
| Smoke Test Config in SBX | Matt | Complete | Complete | July 11 | July 22 | |
| Smoke Test Extend in SBX | Litao | Complete | Complete | July 11 | July 22 | |
| Make the Custom Dashboards avail in SBX | Litao | Complete | Complete | July 11 | ||
| Verify/Update Proxy and Security for HCM/FST Teams | Kelli | Complete | Complete | July 11 | ||
| Unhide the details to the Announcements page in SBX | Kelli | N/A | N/A | July 11 | Need the FIN Website | |
| Confirm Smoke Test complete - Ready for UVA Validation | Litao & Matt | Complete | Complete | July 12 | Litao and Matt to notify: Kelli, Teresa, Crystal, Sue, Nicole | |
| Regression Test in SBX | FST & HCM Team | Complete | Complete | July 12 | July 22 | FST: Crystal, Mandy, Rylee, Steve Fielding, Josh HCM: Kelli, Teresa |
| Need MBU security group members confirmation | Teresa/Nicole/Matt | Complete | n/a | Friday, July 1 | Friday, July 15 | Matt to provide current assignees (can be updated in prod later) Teresa to ask Nicole for confirmation Want this in time for Regression Testing - 7/15 is latest |
| SBX Refresh from Prod | Workday | Complete | Friday, July 15 | |||
Ensure the training approvers are:
| Matt | Complete | n/a | Friday, July 22 | Matt's 7/23 update – confirmed these users are assigned to Finance Training user-based group used in approval step | |
Ensure all the MBU approvers are the ones provided in Nicole’s list in w | Matt | Complete | n/a | Friday, July 22 | ||
| HCM & FST: Send Test transaction in Prod | Team | Complete | Complete | Thursday July 21 | During team call Use a direct link (bypass dashboards) | |
Configure Custom Task and Dashboard in Production Custom Dashboards (Admin Requests and My Requests) | Kelli | Complete | Complete | Sunday, July 24 | Kelli and Matt to write down the steps:
| |
| System Access Request the Default Tab Needs to be removed (ITSRBA-103) | Kelli | complete | Complete | Monday July 25 | The System Access Request TAB shows in UVA3 and it should be removed or included in the go-live steps to be removed.
| |
Allow Delegation for HCM and FST
| Kelli | Complete | Complete | Monday July 25 | ||
| Update Finance Roles link on FST request page | Litao | Complete | Complete | Saturday, July 23 | Monday, July 25 | This link will be used on a temporary basis until we get the final updated link from Finance. The current link takes users to a UVA Finance page that discusses security roles as a “Day in the Life”. It’s not a comprehensive list, though it is something that we can work with until the new page is up. https://uvafinance.virginia.edu/security-roles-workday-financials |
| Validate Website links are valid (if applicable) | Kelli | complete | complete | Monday July 25 | FST page link on the IT RBA page and in the Announcements. | |
| Activate Announcements with instructions on Updating your Desktop. | Kelli | Complete | N/A | Monday, July 25 | ||
| Send Test transaction (during 9am checkin) | HCM: Kelli FST: Sue | Complete | Complete | Monday, July 25 | Identify any approvers | |
| Project Team Check-in | Teresa/Leslie | Complete | Complete | Monday, July 25 | Schedule check-in at 9am ET. (team call) | |
| Announce App is live | Teresa | Not Started | Not Started | Monday, July 25 | ||
| Post Announcement on ITS Website | Teresa | Not Started | Not Started | Monday, July 25 | Monday, July 25 | Announcement includes the Data Stewards |
| Send email to Stakeholders on go-live day | FST: James, Sue HCM: Susanna | In Progress |
Complete | Monday, July 25 | FST: James/Communication & Change Team Angela Knobloch, FST change team Brandi Van Ormer, FST comms HCM: Susanna Fuller 7/25/2022 - Just got teams from Brandi and they are doing the following: put it on our website, the blog, and other channels our internal team would see (including regular meetings) -- we just didn't send out an announcement per se. Angela did external communications to unit leaders and schools so marking this task complete | |
| Migrate Integration to Production | Sri & Litao | Not Started | Not Started | TBD | TBD | Dependent on INT - timing TBD |
| Confirm Report Ownership to ISU (Integration) | Sri & Litao | Not Started | Not Started | TBD | TBD | Dependent on INT - timing TBD |
1 Comment
Unknown User (lorie.powell)
Unknown User (leslie.obourn) - Unknown User (sri.rangaraju) is making good progress on the HCM RBA studio integration. Unknown User (sri.rangaraju) - when do you and Unknown User (litao.zhao) feel it will be ready for testing?