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 | The top portion of a profile shows that individual's photo (from their ID card) |
 | badge indicating whether the individual is a student, employee, or both |
 | Basic contact and bio/demo information (from SIS or Workday) |
 | Basic academic information (from SIS) for students |
 | These are Profile Tabs and are described in detail below. |
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The first is to create a case and add that student as an Involved Party. For reference see:
Adding a Report and/or
Editing a Case.
The second way is to find the student of interest, then click the Create Profile button.
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Profiles serve a fundamentally different purpose than Involved Party pages. A student or employee Profile is connected directly to an individual, and is not specific to any one case. An Involved Party refers to a person as they are associated or involved with a particular case. Involved Parties may be connected to a student's profile at the time that you add a new report or after the fact by editing an Involved Party. By connecting a profile to an Involved Party, you ensure that the case will show up in the student’s Cases tab, and will always be associated with that student in some way. For more information about adding and editing Involved Parties in cases, see subsections:
Involved Parties Roles and Case Types
Connecting a Profile to an Involved Party/Case
Once you begin adding new reports, there will be a section that requires any Involved Party in the report to be documented. If a Profile already exists in SafeGrounds, you can connect it to an Involved Party. (see Adding a Report section of User Guide for more information).
To connect a profile to an Involved Party in a case when you are adding a new report, select Yes for the question Is Identity Known and search for/select the appropriate profile in the Profile field
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To connect a profile to an existing Involved Party, go to the Edit tab on the Involved Party page, and search for/select the appropriate profile in the Profile field.
See Editing Involved Parties section of User Guide for more information.
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An Involved party was initially unknown at the time of report, but you learn of an Involved Party’s identity later;
The Involved Party was originally connected to the wrong Profile; or
A case was entered through JRI (See Just Report It section of User Guide for more information)
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The Profile Actions Menu is in the top-right corner of the basic contact and bio/demo section of the profile. This menu allows you to follow a profile, update the Identifies As field, or Export (print) a profile. This is also where a SafeGrounds user's Account Access can be updated, and Preservation Holds can be placed on profiles (see linked sections for more information).
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SafeGrounds allows you the option to follow a (permanent) profile; this means that individual's profile will display in your Followed Profiles widget on your dashboard, if you have added that widget (see section, Main Menu, Dashboard and Widgets). To follow a profile, click on the green Follow button in the top-right corner of the basic contact and bio/demo section of the profile; you will also have the opportunity to add a note, which would be displayed next to the profile name in your widget.
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In addition to individual profiles, SafeGrounds houses a profile for all active Student Organizations. You can search for a student organization by all or part of their name in the main search bar (see Searching). Each organization's profile will display the most recent organizational classification, status, and contact information; this information is automatically imported from The Office of Student Engagement's (an arm of the Office of the Dean of Students) separately maintained platform.
Additionally, if a student organization has been named as a party to a case (such as in a report of Hazing), those cases will be listed under the Profile menu on the left-hand side of the screen. Similarly, any notes about a given organization will be listed on the left-hand side of the screen (see example below). Student Organization profiles have Follow and Actions functionality like individual Involved Party profiles , and can be listed as an Involved Party in a case.
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