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Project News
by Ellen Ramsey
The contract with the vendor recommended in the DAM market scan, censhare, has been approved and the purchase order issued! The contract with censhare’s implementation partner, Avyre, is up next—they will be working with ULib to identify and migrate content into the censhare system in coming months.
Project Description
Provide sustainable and discoverable storage and open access to a greater number of the digitized (and digital) rare and unique materials in the UVA Library's collections.
Some User Requirements:
- Discoverability of SCDA by stakeholders (staff, patrons)
- New, efficient processes for describing & depositing SCDA
- Clear rights & re-use statements for each SCDA
- Low cost to maintain large quantities of SCDA
- Preservation pathway & implementation for SCDA
- Sustainable system/workflow for collecting, accessing, discovering, preserving SCDA
- Scalable workflow and infrastructure for digitized library assets in other collections
Library Systems/Services to potentially integrate with:
- Tracksys
- ArchivesSpace
- Archivematica
- Virgo
- Virginia Heritage
- Metadata/Workflow Issues
Background Statement
The UVA Library currently manages at least seventeen servers (local and cloud hosted), multiple repositories, and additional external hard drives to store 250TB of digitized and born-digital assets for research, teaching, preservation, communications & marketing, and publishing.
Proposed Solution
Procure a DAM System for the UVA Library. It would offer several improvements and opportunities, including:
- Consolidation of the number of asset management systems and storage locations
- Standardized workflows for acquisitions, processing, metadata, description, tagging, content editing
- Standardized access and rights management for assets and user groups
- Enhanced self-service capabilities for staff and patrons to access open digital assets or request restricted content
- Support for consistent Library and UVA branding and content creation activities•Support for storage, description, and viewing of multiple file formats (image, video, audio, 3D, text) and preservation workflows
- Improved user experience through accessible and optimized search functionality•Integration with content management systems and single sign-on for seamless operation
A DAM would improve and enhance program evaluation, budgeting, reporting, and analytics:
- Generate comprehensive reports and analytics that provide insight into asset utilization, trends, resource allocation, user preferences, and emerging research and teaching needs.
- Consolidate systems and storage locations will create a more efficient way to budget and track the cost of managing and growing digital assets.
- Support evidence-based decision-making, allowing the library to align its collection development, resource allocation, andstrategic initiatives with the evolving needs of the university community.
Reference Documents
- Summary of DAMS Recommendation Report 20240219, UVA Library February 2024
- Redacted Censhare Avyre Implementation Proposal, Censhare/Avyre/UVA February 2024