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Background Statement

The UVA Library currently manages at least seventeen servers (local and cloud hosted), multiple repositories, and additional external hard drives to store 250TB of digitized and born-digital assets for research, teaching, preservation, communications & marketing, and publishing.

Proposed Solution

Procure a DAM System for the UVA Library. It would offer several improvements and opportunities, including:

  • Consolidation of the number asset management systemsand storage locations
  • Standardized workflows for acquisitions, processing, metadata, description, tagging, content editing
  • Standardized access and rights management for assets and user groups
  • Enhanced self-service capabilities for staff and patrons to access open digital assets or request restricted content
  • Support for consistent Library and UVA branding and content creation activities•Support for storage, description, and viewing of multiple file formats (image, video, audio, 3D, text) and preservation workflows
  • Improved user experience through accessible and optimized search functionality•Integration with content management systems and single sign-on for seamless operation

A DAM would improve and enhance program evaluation, budgeting, reporting, and analytics:

  • Generate comprehensive reports and analytics that provide insight into asset utilization, trends, resource allocation, user preferences, and emerging research and teaching needs.
  • Consolidate systems and storage locations will create a more efficient way to budget and track the cost of managing and growing digital assets.
  • Support evidence-based decision-making, allowing the library to align its collection development, resource allocation, andstrategic initiatives with the evolving needs of the university community.

Reference Documents

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