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- Timeline
- TBD: Data Steward Spreadsheet due
- FST Cutover
- Cutover Cycles: May 23 - Cycle 1, June 29 - Cycle 2
- Jackie Tucker is the FST Cutover Lead - we'll coordinate with her.
- July TBD - Go-Live (earliest is 7/5) - Teresa
- Tenant Management
- UVA3 development tenant (refreshed 4/22 from UVA2).
- 5/5
- Vanessa sent Data Steward Assignment Request
- Check-in on List of Roles (expected 5/12)
- 4/28
Litao to walk through HCM process map
- Nicole: Identify list of Roles:
- Current List on UVA Teams (Vanessa has link). Nicole to review and update.
- Who is the Data steward?
Nicole to look and identify those roles that require training.
Kelli will work with Nicole and others to identify the HSVPN requirement (don’t anticipate many).
- Expected 5/12
Litao can use the following:
- IT Project & Software Development Team (example of a user-based group we would want to allow in RBA)
- Finance Payroll Information Viewer (role-based enabled on both company and cost center)
- Finance Reporting Viewer (role-based enabled for many org types: business unit, company, cost center, fund, gift, grant, program, project, spend, account certification). Crystal to confirm whether all org types are always needed (or a subset).
- Grant Financial Analyst (role-based enabled on grant)
- Procurement Data Entry Specialist (role-based enabled on company)
- Payroll Costing Specialist (role-based enabled on cost center, company, pay group)
- Notes:
- Needs to be clear where Payroll roles are requested - HCM or FIN app? Which are the Payroll-related roles to be requested for each application?
- What about a request for someone that has both HR and FIN roles. Should it be the same app (for end user experience).
- Discussion on whether Add and Remove are on a single request - or if the are broken apart (and impact on user experience). Discussion
- Approval based on: Company, Cost Center/CC Hierarchy, Organization, Role (e.g., central),
- Scenarios:
- Central Role requests - e.g., Only a central employee can be assigned a Buyer.
- Nicole: Identify list of Roles:
- UVA Team should have TAPP access
- 4/21
- Team Introductions
- Project Overview
- We are replacing e-Sharp systems - next up is Oracle Finance and Research UVA.
- Upgrading HCM Application concurrent with FST development
- Approval Authority for Payroll Cost Center Manager and Payroll Manager roles?
- Finance Approver Data Steward stays with HCM (no change)
- Payroll Cost Center Manager will replace current Labor Distribution Scheduler (Paul Grisdale). Paul is currently the Data Steward for LD Scheduler - but need to confirm who is the replacement Data Steward. Does it remain with Paul?
- Sue and Christine will talk with Josh next week to identify
- Is Patty/Training Lead involved? Is Angela Knobloch/Change Lead involved?
- Patty is aware due to her role with another RBA app.
- Angela is receiving questions about training and access requests
- 3/31 Kick-off Next Steps:
- Who are the Data Stewards for Finance? (Expense, AP, AR, Procurement, GL, Grants)
- Kelli and Crystal are identifying which WD FIN roles require HSVPN.
- Nicole will identify the person responsible for identifying which roles require training.
- Nicole and Lisa Emmonds will identify the data stewards.
- Support Model (help desk)
- Establish web site (to help make request - role descriptions and VPN and training requirements)
- Who are the Data Stewards for Finance? (Expense, AP, AR, Procurement, GL, Grants)
- Testers:
- Sec Admin: Kelli and Crystal
- FST: Sue Clements & Team
- Leslie to request TAPP Access for team
- Test Data - Kelli will send Litao some sample roles for unit testing/development
- FST Cutover
- Cutover Cycles: May 23 - Cycle 1, June 29 - Cycle 2
- Jackie Tucker is the FST Cutover Lead - we'll coordinate with her.