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These activities will be the template for the Production cutover plan - so please update with any activities that are required for the Sandbox and Production migrations.
Add the following tasks:
- Audit the security group members assigned the group in the tenant match the spreadsheet. See UVA-215, UVA-218, uva-219, uva-220
- Can we add these to prod before the Sandbox migration?
- UVA to identify missing backups and add them to spreadsheet - and notify Michael to add to UVA11.
- Schedule the Boomi processes to run daily at 1pm (after smoke test). Assign to Vinny. (what is the production schedule?)
- Update the SIS and FERPA Training links for SBX/Prod. UVA-213
- See below for update to Boomi ISU password requirements
ID | Task | Assigned To | Status | Start Date | Due Date | Notes |
1 | Update WD Extend Domain: Add Implementers - in UVA11 | Litao | Complete | Monday, December 13 | Monday, December 13 | dependent on impl account Security Request (securityRequest_drlmkt) Litao added Implementers to the "Workday Extend" security domain in UVA11. Alternatively, this can be adding users to the "WD_XTND_SG" security group for Production. Kelli - can we do this in Prod before our next migration to SBX? |
1 | Create SIS & Data Steward Security Groups in Prod | Kelli/Venkat | Complete | ASAP | Friday, November 19, 2021 | |
1 | Refresh UVA11 from Production | Teresa & Kelli | Complete | Monday, December 6, 2021 | Sunday, December 5, 2021 | |
1.1 | Provide access to UVA11 | Kelli/Venkat | Complete | Monday, December 6, 2021 | Monday, December 6, 2021 | Kelli working with Chris and Stewart re: NetBadge for SSO. |
1.1 | Task: Manage Extend Apps with Model Components. | Litao | Complete | Monday, December 6, 2021 | Monday, December 6, 2021 | dependent on impl account |
1.1 | Add assignees to SIS & Data Steward Security Groups in UVA11 | Michael | Complete | Monday, December 6, 2021 | Friday, December 17, 2021 | MN - loaded with EIB 12/8/21. This EIB will alao work to assign users in Prod. Kelli has added the security groups to Prod (and therefore copied into UVA11). |
1.1 | Update WD Extend Domain: Add Implementers - in UVA11 | Michael | Complete | Monday, December 6, 2021 | dependent on impl account Done 12/13/21 | |
1.1 | Promote Extend Application to UVA11 | Litao | Complete | Thursday, December 9, 2021 | Thursday, December 9, 2021 | Dependent on UVA7 access |
1.2 | Calculated fields | Litao | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Used OX to migrate. Litao: There were a couple of calculated fields the pages use. Perhaps next migration this line will be assigned to Extend team. |
1.2 | Condition rules (BP step conditions) | Michael/Matt (with Diane and J) | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Used OX to migrate the full BP. Worked through Ref IDs and various other sync issues with Diane, Jay and Matt 12/13/21. Who will do the BP Admin updates in Prod? Teresa will check with Syed (it will not be Michael and Matt). |
1.2 | Documents for Doc Distribution steps | Michael/Matt (with Diane and J) | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | ** Note, the documents came over with the BP successfully but we need to remember to update the FERPA course WD link in the document distribution instructions relative to the target tenant. Used OX to migrate the full BP. Worked through Ref IDs and various other sync issues with Diane, Jay and Matt 12/13/21. |
1.2 | To-Do's | Michael/Matt (with Diane and J) | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Used OX to migrate the full BP. Worked through Ref IDs and various other sync issues with Diane, Jay and Matt 12/13/21. |
1.2 | Notifications | Michael/Matt (with Diane and J) | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Used OX to migrate the full BP. Worked through Ref IDs and various other sync issues with Diane, Jay and Matt 12/13/21. |
1.2 | Custom Tasks | Simon and Cory | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | |
Create Client Credential Mapping in UVA11 | Litau | Complete | Depedencies - ISU is available Important for Boomi connection to WD. | |||
2 | Smoke Test Config | Michael/Matt | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | I ran a full request for Hattie Agee with 7 requested roles across all modules and then added an 8th by a reviewer. No errors, routed through 46 steps and 19 review or approval proxy. |
2 | Smoke Test Extend | Litao | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | |
Identify who will update the BPs in Prod. | Teresa | Complete | Diane, J, Michael, Matt - will be granted BP Admin temporarily. Syed and team want to be involved and understand. Will set up a working session so Syed and team can participate - need to coordinate sessions with Syed. | |||
3 | Setup ISU for Boomi in UVA11 | Sri/Kelli | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Ensure the Boomi ISU password ‘change pw next login’ is unchecked. This is a lesson learned from UVA11 migration - Boomi team was notable to successfully run the Add/Remove Roles RaaS report until this was unchecked. |
3 | Setup ISU for Orchestration in UVA11 | Kelli/Venkat | Complete | Monday, December 13, 2021 | ||
3 | Setup External Client Cred Store | Kelli/Venkat | Complete | Monday, December 13, 2021 | Depends on ISU for Orchestration | |
4 | Custom Dashboards (Admin Requests and My Requests) | Extend TBD | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Dependent on Custom Tasks |
Migrate Boomi Integrations and SIS updates to QA and point to UVA11 | Karen/Vinnie | Complete | Monday, December 13, 2021 | Not dependent on any Extend or Config migration. Boomi integrations have been moved to QA - Karen and Vinnie to attend office hours to complete. 12/15 - Pending - Add Removals smoke testing | ||
Validate Boomi integrations and SIS updates in QA | Karen/Vinnie | Complete | Monday, December 13, 2021 | Dependent on Boomi ISU , RAAS Report Access | ||
Add the SIS details to the Announcements page | Kelli | Complete | Friday, December 17, 2021 | Entered in UVA11 and Production, though is currently hidden in production. | ||
Apply permissions and Users to Disposition Lists - in UVA11 | Kelli/Michael | Complete | Thursday, December 16, 2021 | Friday, December 17, 2021 | Security groups are in Prod (and copied). Michael added the people to the groups. | |
Update Security Group Reference ids in UVA11. | Michael | Complete | Confirm for SBX/Prod - this should be fine, but include in validation to confirm. Can we do this in Production before cutover? That would save cutover steps. Need to send Kelli/Venkat the list of Ref ID updates. | |||
4 | Migrate Reports to UVA11 | Sri | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | |
4 | Confirm Report Ownership to Boomi ISU | Sri | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Dependent on ISU for Boomi |
Identify Proxy List | Teresa | Complete | Send list of testers that should be able to Proxy to Kelli. | |||
6 | Regression Test in UVA11 | Extend TBD | Complete | Monday, December 20, 2021 | Tuesday, January 11, 2022 | Use One Day Deployment Guide |
1.2 | Verify/Update Proxy and Security for SIS Team | Kelli/Venkat | Complete | Monday, December 13, 2021 | Friday, December 17, 2021 | Updated all I was aware of, which would include the current team. |
1.4 | Confirm Regression Test complete - Ready for UVA Validation | Leslie | Complete | 12/16 - Litao and Michael confirmed smoke testing success. REady for UVA Validation. | ||
7 | UVA to Validate | Teresa | In Progress | Monday, December 20, 2021 | Tuesday, January 11, 2022 | Identify what is needed - will need an exemption due to ABO migration timing. |
Update Security Group Reference ids in Prod (to match UVA11) | Kelli/Venkat | Not Started | January 3 | Can we do this in Production before cutover? That would save cutover steps. Need to send Kelli/Venkat the list of Ref ID updates. | ||