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- Tenant Management
- UVA3 - Refreshed from Prod on 2/12.
- UVA11 - will expire - so do not use for ongoing testing and development. (expiring 2/28)
- Production Migration for UBI and Document Imaging: UVA3, Sandbox, Producation
- FST project - Teresa to identify the tenants.
- Access for J to Sandbox and Production
- Timelines:
- UBI & DI Development completed by 3/4
- UBI: Diane and J will complete the BPs by 3/4.
- DI: Matt will complete the BPs by 3/4 (will check in 2/28 to confirm)
- UBI Unit Testing (Project team) March 7-8
- UBI User Testing: March 9 (Teresa to identify trainers)
- DI Testing: ???
- UBI & DI Move to Production: March 21-April 1
- UBI Go-Live: April 4
- DI Go-Live: After April 4 (date TBD)
- Is there any web site updates, communications, User Experience testing required
- UBI & DI Development completed by 3/4
- March 2
- February 23
- Action Items:
- Unknown User (kelli.o'dell) : Access for J to Sandbox and Production - updated Feb. 24.
- Unknown User (teresa.wimmer) : Identify tenants for FST development (including HCM remediation and upgrade)
- Unknown User (vanessa.lees-currence) : Update the current Wednesday meeting for UBI and Document Imaging (remove SIS team)
- 1-2: Rachel, Karen, Vinnie, Vanessa, Teresa, Diane, J, Bo, Simon, Sri, Kelli, Matt, Litao, Leslie
- 1-1:30: Document Imaging focus with Rachel
- 1:30-2: UBI focus with Scott
- 1-2: Rachel, Karen, Vinnie, Vanessa, Teresa, Diane, J, Bo, Simon, Sri, Kelli, Matt, Litao, Leslie
- Unknown User (teresa.wimmer) : Coordinate testers for UBI and Document Imaging
- SIS App -
- Open Item review and prioritization
- Status
- not having a Send Back option is frustrating - working around it.
- Teresa is going to set up an Audit/Controls (Info Sec team) review meeting
- Additional Apps:
- Timelines: WD University of Virginia Timelines
- UBI & Document Imaging: Will we need Boomi? Teresa is analyzing. Currently looks like we will not use Boomi and update MyGroups.
- UBI -
- Can coordinate activities (e..g, PM activities)?
- Litao is meeting during Office Hours
- Status:
Assume no integration with MyGroups and
Assume Manual Setup by access team.
- Workflow to notify access team when role should be setup in MyGroups.
- Alternate: Daily report to identify the approved requests (report for UBI and Document Imaging)
- Development status:
- Bo's current development in Dev tenant - will migrate to UVA3 today.
- Removes are now working.
- Dispositions will be reviewed.
- Bo will notify team to review in UVA3. Send URL (not on launch page yet)
- Need to add to Launch page.
- BP - J and Diane need to configure the data stewards (it's ready). Need to get started with Matt.
- Testers: Scott, J, Diane, Teresa, Trainers (they have a step in the bp), some DI users.
- Matt, J, Diane will meet: Monday 2/28 1:30-2:30 (not 10-12 or 3-4pm ET).
- 3/14: updates and continued testing
- 3/21 - begin MTP
- Doc Imaging -
- In progress, need to identify a timeline.
- Need weekly status meetings (no more meetings on the calendar)
- Extend and BP development by 3/4.
- Matt to provide update EOW on the bp.
- HCM App (include FIN?)
- Start weekly meetings (participants?)
- Design
- Need to separate request by Application (HCM and FIN) e.g., don't want to look through HCM roles to request a FIN role.
- FIN App - Expected next steps?
- Scope:
- Remediated - changing the HCM application to remove 1 role (LD Scheduler) and changing the HR Approver to cost center hierarchy (instead of Department codes).
- Upgrade HCM to new Extend Features
- Add the FIN functionality
- Action Items:
- February 16
- SIS Open Tickets:
- Production Feedback:
- Please continue to enter production issues in TAPP.
- Feedback: 1) desire to Send Back (UVA-240) 2) there are 2-3 in-person trainings that happen later so would like requests for those roles to happen later so they do not hold up the entire request (UVA-234)
- For the Send Back - prioritize after Document Imaging (not an issue for Document Imaging - don't review so don't need to Send back).
- Prod stats:
- 56 requests (single or multiple roles) to date
- Thank you for the Lessons Learned! Vanessa has posted the lessons.
- UBI Status
- App installed in UVA3 (copy of SIS app) - but awaiting Kelli to update security.
- Remove Request needs to be updated.
- Next step: Diane and J to update BP.
- Vanessa to schedule UBI design meetings
- Open: UVA to Confirm Role Names
- UBI - 300 requests/year
- Teresa is finalizing the Flow Design Diagram
- Document Imaging
- Design Session tomorrow
- DIS - 500 requests/year
- Questions for Teresa re: Roles. Teresa will review (it looks like the roles were concatenated and should be separated).
- Are there opportunities to merge the data steward groups?
- Teresa to provide updated Spreadsheet with: Module, Role Name, Approver, Backup
- Next: Create the Flow Diagram
- Finance
- Need to start the design
- Waiting on Mapping of legacy to WD roles
- Vanessa/Leslie: Meeting with Crystal and Kelli - Teresa, Leslie, Litao, Matt
- HCM App Upgrade
- SIS Open Tickets: