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As a state-supported institution, the University of Virginia is required to comply with Virginia state laws regarding the retention, classification, proper storage, and disposal of documents in all forms.
According to ARMA International (Opens in new window or tab), Records and Information Management is defined as
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Regardless of the record format, being physical, digital, image, video or otherwise, the recorded information is a University record if it is produced, collected, received, or retained in pursuance of law or in connection with the transaction of University business (see University Records & Information Management Office (Opens in new window or tab)).
For UVa and all state institutions, records retention lengths and policies are set by the Library of Virginia.
The University of Virginia, in accordance with the Virgina Public Records Act, has established the University Records Management Policy IRM 017 (Opens in new window or tab) to support the consistent management of University records.
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Physical Records Storage Standards (Opens in new window or tab)
Data Protection of University Information (IRM-003) (Opens in new window or tab)
Privacy and Confidentiality of University Information (IRM-012) (Opens in new window or tab)
University Data Protection Standards (Opens in new window or tab)
Electronically Stored Information Release Standard (Opens in new window or tab)
Use the searchable Records and Information Management retention schedule database (Opens in new window or tab) to search for, and identify, appropriate retention schedule and record keeper for your records.
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