TaskStatusOwnerDue DateNotes
Update the Data Stewards assigned to the rolesCompleteMichael and Kelli
list from Lisa E.
Load all Roles by Module into UVA3CompleteKaren and team


Update BP to align with all roles per spreadsheetCompleteMichael, Diane, J11/11

By 11/11:

  • All Security Groups are in 
  • Data Stewards are in
  • BP is updated

Ready for unit testing on 11/11.

Michael will create a report that shows all groups and who is assigned.

Remaining DevelopmentIn Progress

  1. See Dashboard for open items
  2. Closed (confirm in Team call on 12/8): Additional user feedback (Litao and Simon): 

Data Steward Engagement: Demos

CompleteTeresa11/15

If we cannot get to E2E testing by 11/15, would like to provide exposure demos to some of the data stewards, so we will need a significant number of the BPs and security roles complete.

SIS team to smoke/unit test on Friday 11/12 (to ensure we're ready for demos).

Teresa to prepare demo script (with Tracy): Focus on the user experience: request, approvals, FERPA training

Start the sessions on Wednesday - Friday, 11/17.

Received feedback and created appropriate tickets.

SIS team to unit testIn Progress
Start 11/12
  1. Regression test 1) new data stewards, 2) General Roles Workflow, 3) All roles are loaded to ABO
  2. Confirm all roles and conditions match the exact data in the condition rules.  Michelle, Jacki, Kyle, Cheyrl, See the pdf of the bp to review - ITSRBA-227. The pdf has all condition rules for SIS team to confirm.
  3. Prioritize issues as 'go-live critical' - and before 12/6 refresh.
Identify E2E TenantComplete

Conduct E2E in a recently-refreshed version of Prod:

  1. Teresa to purchase new WD Tenant - refresh of Prod on 12/6.
  2. 12/6-17: Migrate from UVA3 to UVA11
    1. 12/9 - Promote Extend app in UVA11
    2. Anytime - Promote Boomi App (need to know where it is pointing)
    3. 12/13-17: Migrate to UVA11 (See Cutover Plan doc for steps) - will work with Simon and Bo during office hours.
    4. Migrate Boomi & SIS to QA and point to new tenant
  3. 12/20-1/11: UVA team Validate UVA11 (Cheyrl, Michele, Tracy)
    1. What is the UVA schedule for validation?
  4. 12/24-31: UVA Winter Holiday
  5. 1/3-1/7: Validation
  6. 1/12: E2E Testing (who is testing on the 12th?  core team first?)
DA ReviewIn Progress

Discussion with WD - final decision pending.
Create Cutover PlanIn ProgressLitao and Michael
  1. Revised version with updated tenant plan (new tenant on 12/6).
  2. Open Items:
    1. Who will make the BP Changes in Prod (Kelli cannot do this in Prod).
E2E Test

Begin 1/12

Data Steward: 1/12-1/14

Finish date TBD

Will there also be UAT?  Usability Testing?

  1. 10/27
    1. Complete the Roles:
      1. List of Data Stewards from Lisa E.
        1. Once we receive list, Michael and Kelli to update
      2. General Roles
        1. SIS team to review the roles
        2. Teresa to speak with Laura Hawthorne about 2 roles
      3. Load all Roles by Module
        1. Need to unit test - adding and removing roles, etc.
        2. For testing - Karen will let Litao and Michael know which they are adding and will be removed (UVA CC Local Admin, UVA FTP)
        3. Need to coordinate 
          1. Add - condition rules don't exist in bp
          2. Update - review/update condition rules in bp
          3. Remove - review/update condition rules in bp
          4. Include J and Diane for KT - to apply the changes. 
          5. For initial development - communicate the handful of testing data with J, Diane, Michael.
            1. FYI for testing team - these roles will appear and disappear
    2. Confirm all roles and conditions match the exact data in the condition rules
      1. Michelle, Jacki, Kyle, Cheyrl, See the pdf of the bp to review -ITSRBA-227.
      2. The pdf has all condition rules for SIS team to confirm.
    3. Regression test 1) new data stewards, 2) General Roles Workflow, 3) All roles are loaded to ABO
      1. SIS team to test
    4. End to End Testing
      1. Which tenant?
        1. UVA3 is 'messy' and out of date.
        2. Do we need to coordinate with anyone else on UVA3?
      2. Refresh UVA3?
      3. UVA7 - last refreshed end of August.  
        1. Teresa to ask Syed if we can use UVA7.
      4. Sandbox?  We only have a week.  Sandbox exemption is not ideal.
      5. Clean up UVA3 - Accenture to help?  
        1. Clean up the Pending requests.
        2. But - some of the data stewards might not be in there.
    5. DA Review - so Accenture conducts the MTP
    6. Research dispositioning when needed for multiple modueles: