| Item | Who | Notes |
|---|
Background on DAM at ULib | Ellen | overview of current status of contract from Ellen. Loop in SDS Subject Liaison Jenn Huck if SDS opts to be DAM Affiliate |
General SDS DAM Goals/Interests | Alyssa | Who would manage input and information into DAM? Training? - part of contract is training on how to upload and manage assets for admins
General content: - Video and photo content from events held
- Web and social media content
- 2-5 TB of data
|
Repository Details | Ellen/Alyssa | (answer 1-8 for each repository/collection) - Repository/collection name: Event media
- Total number of assets in the repository/size: 2-5 TB
- File types: video (mp4, mov), photo (raw, jpg, etc); PDFs
- Average file size
- Largest file size
- Type of repository: server, shared drive, 3rd party application, etc.: Dropbox and individual drives.
- Move all versions? Latest version? or last 3/5/10 versions?
- Do we need to archive any versions if not migrated? for historical purposes or audits
- Any relationships we need to maintain or be aware of?
- Parent/child, Legal, Curation document, etc.
- Linked to another system e.g. website, Learning Management, Collections Management, portal, intranet, etc.
|
| Data |
| - If metadata exists, how many and what types of fields? file names, add'l metadata tbd
- If data is structured within file name, would we need to parse this data when pulling into fields in DAM? If so please explain and provide examples
- What is the state of metadata and does it need to be sanitized/curated further? If so, please explain. We assume this would be handled by Affiliate.
|
| Duplication Control |
| - Do we delete any identified duplicates or embargo them in a location until later?
- If duplicates are stored for a later date, do we keep them in the current repository or move them into a different one? e.g. cold storage
- Who will review these files? Cody Huff, SDS Multimedia Producer/Videographer if available.
|
| Rights |
| - Does Affiliate own all rights/use of the assets and metadata? If not, please explain. ex. Stock photography, Agency, contract photographer/videographer, donated, etc.
- If Rights management does exist, please describe how this is managed today
|
Affiliate Resources |
| - Who would lead the migration from Affiliate and interface with ULib DAM Project Team? Alyssa and possibly Lane
- Are there content experts within Affiliate to provide input, metadata, or review? Cody Huff (see above)
- Who from Affiliate’s IT will be a point of contact for access to repositories? Sue Haas (SDS CIO) or Cody Huff
- Other resources provided? N/A
|
